Employers take note: payday filing now compulsory

Date: 15th February 2019

Starting next month, ir-File and Employer Monthly Schedules will be discontinued and employers will be required to file employment information every payday instead of once a month. Inland Revenue is making this change to reduce the number of steps and potential errors associated with processing and filing payroll.

The good news is, if you’re already using payroll software like Crystall Payroll, iPayroll or Thankyou Payroll, you may not need to make any changes to your current payroll process.

workers hard hats in a row

Let’s take a closer look at the changes.

ir-File discontinued

On 11 March, the ir-File service in myIR, used to file Employer Monthly Schedules and Employer Deductions forms, will be discontinued. The Payroll Returns account replaces this, which will show in your myIR account from 28 February. File upload and online entry options will still be available.

Payday filing

From 1 April 2019 employers must:

  • File employment information every payday instead of an Employer monthly schedule (IR348)
  • Provide new and departing employees’ address information, as well as their date of birth – if they have provided it to you, and
  • File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.

Note: The due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers).

How to file

You can switch to payday filing now. Review your payroll processes, plan and schedule when to make the switch.

There are three ways to file:

  • Through payday myIR – opt in to the Payroll returns account. Use file upload or online entry.
  • Through your payroll software – you’ll need an myIR account to do this.
  • The old fashioned way – paper returns. If you’re currently filing with paper, from March you will receive Employment Information (IR348) and New Employee Details (IR346) forms every month. These replace the Employer Monthly Schedule.

Payroll software

The easiest way to file is direct from your payroll system. Does your software provider have payday filing compatible software? If not, we recommend Crystall Payroll, iPayroll or Thankyou Payroll.

Contact them, or us, today and get ready to start payday filing in March.

More information

More about payday filing on IRD.govt.nz

Switching to payday filing using myIR – Quick Reference Guide

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